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General Guidelines :

Submit abstracts for Instruction course, Free Paper/E-Poster & Videos individually.

If you are member, always, mention your APOS membership number in all your correspondence.

Change of authors/title/topics/duration is NOT possible once the course has been submitted.

All the authors should register himself / herself in to submit an abstract.

Ensure that your co-authors are registered in the website

Enter the APOS Membership number wherever required.

For successful submission, the abstract form must be filled in all respects.

If your profile is not registered with this online portal it will not be possible to participate as a faculty in the annual conference.

All communications from the scientific committee will be ONLY BY EMAIL. No communication will be sent by post. Hence, ensure that you have entered email ids which you and your co-instructors are regularly accessing.

After successful online submission an abstract number will be generated and assigned to your (Eg: IC63, FP126). This number will appear against your abstract on your dashboard. An acknowledgement will be sent by a email to your registered email id.

If you do not see the email in your inbox from the scientific committee, check your spam / junk box.

If you do not receive any emails, check whether you have provided the correct email id in the website.

Despite submitting the correct email id, if you do not receive any emails, write to

As a policy, we do not allow any change in presenters/authors. In case of any unavoidable circumstances, for any change, written permission by email should be obtained at least 3 weeks before the conference from the Chairman, Scientific Committee, by the chief author. The email should be sent by the chief author using the same email id he/she has used to register in the website.

Understanding and compliance with society policies :

By your online submission it is understood that the Society holds copyright on all abstracts printed in the preliminary and final programmes and the material presented at the conference and that you permit the Society to copy & reproduce the material in any form for distribution & sale if felt necessary.

Permission to record:

The Society will record presentations and discussions at the Annual Meeting. By your submission it is understood that you give the Society permission to record your presentation. Videos may be copied in toto and become the property of the APOS and may be made available for purchase.

Academic piracy:

The concerned defaulter will be suspended for 3 years and again if piracy is reported for a second time he or she will be suspended for 10 years. Apart from this the name of the defaulter will also be published in the circular of the general secretary, APOS website and abstract book.

Absence without intimation:

After accepting to be a Chairman, Co-chairman, Convenor, Moderator, Judge or speaker in a particular session absenting yourself without valid reason and intimation to the scientific committee will be viewed most seriously. This causes the greatest disruption & dissatisfaction among the delegates. So please do not commit yourself to any involvement unless you are certain to adhere to it.


Presence at sessions for the complete duration:

It is often noticed that the faculty tend to walk away in the middle of the session once their presentation is over. This may be because of commitments in some other session. We do our best to avoid involvement of the same person in more than one place at the same time, though this may not be entirely possible considering the number of sessions & delegates involved. However every speaker & faculty member is expected to be present throughout the duration of their session for any interaction with the audience. If there is any unavoidable commitment they are expected to leave only with the permission of the Chairperson of that session.

Mobile Phones:

Please switch-off your mobile phone when you are entering any halls or attending a session. Kindly keep your mobile in silent mode once you enter the Conference venue.

Requirements of Audiovisual equipment & Guidelines for speakers

Presentation Standards

An electronically generated presentation using Microsoft PowerPoint version upto 2010 for Windows users and Keynote for Apple Macintosh is the standard. No other format will be compatible.

Mike & PC will may be automatically switched off after prescribed time for FreePapers.

Appropriate trial runs & checking in the preview room is necessary to avoid any hitch. Financial disclosure is made mandatory on the 2nd slide of every presentation.


All the presentations should be preloaded in the preview room only. 

Use of laptops/USB sticks are not allowed in the hall. 

Speakers should strictly adhere to the time allotted to them.

The Session Room Environment

Every hall will have two lecterns and kindly ensure the next speaker is ready with his presentation on the lectern that is not occupied.

The lecterns are equipped with a lectern microphone, laser pointer, light, slide advancement control (or a laptop) and timer warning.

Please reach the auditorium/hall at least 10 minutes before the beginning of your session and get familiarized with the stage and lectern setting.

Please meet your chair persons before the session begins and introduce yourself.

DON’T exceed your allotted time for presentation.

Presentations exceeding the time limit may not be considered for an Award.

Change of Presenter, without the permission of the Chairman Scientific Committee well in advance, or last minute request for change in presenting author at the venue will not be allowed and not eligible for any award.

If you are not a member or a non-ratified member, before presentation, please inform the Chairman & Co- Chairman to indicate the same in the mark sheet.

If the paper presenter is a non-member or non-ratified member, that paper/e poster/video will NOT BE EVALUATED/MARKED and not eligible for any APOS AWARD.


Preparation of Presentation - Useful Tips.

When a presentation is around 6 to 8 minutes long, a script may be desirable for a number of reasons:

It ensures that important points are included.

It results in the use of short, simple sentences.

With illustrations, it ensures that the slides on the screen match the spoken presentation.

It allows a detailed rehearsal with voice emphasis on key words.

It permits advance timing of the talk to produce a well-paced presentation.

The Free Paper presentation must take not more than 6 - 8 minutes.

In the 2nd slide, please mention the financial disclosure, even if none.

Important points during presentation

A warming light system will be installed to remind you of the time left for your presentation. GREEN    to start, ORANGE to indicate a minute left & RED to STOP (You must STOP immediately on getting a Red light).

The projectors can be operated by remote control.

There is no need to lean into the microphone or to adjust it.

Mike and PC will be automatically off after the prescribed time in free papers session. Follow the time regulations strictly.

Policies regarding presentations

Speakers at the conference should never make remarks that could be interpreted as being prejudicial against a group or an individual.

The presentation certificate will be in E-Certificate format and will be sent your dash board and there will be no hard copy of the certificate will be issued after the presentation at the conference.

We have ensured that a ‘Best Paper Award’ will be given for every Free Paper section. In Cataract, Community/ Social, Cornea, Glaucoma, Orbit/Plastic, Vitreo Retinal Diseases where multiple Free Paper sessions are there, the best paper of each speciality will be presented in the Semi- Final and the best paper of APOS selected.

(APOS Scientific Committee acknowledges the AIOS Scientific committee Guidelines

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